Breaking The Ice: What to Expect at a Snowmobile Club Meeting
GET READY TO JOIN THE COMMUNITY - ATTENDING A SNOWMOBILE CLUB MEETING IS THE KEY TO UNLOCKING A TOTALLY DIFFERENT LEVEL OF INVOLVEMENT IN BC SLEDDING.
BCSF Snowmobile Clubs are registered not-for-profit organizations that follow laws of the BC Society Act, their own constitution, and Bylaws. Attending a club meeting is not only your right as a member but also your responsibility. It is important that both the elected board and a sufficient number of members (‘quorum’) are in attendance to reflect the diverse values and voices of the local riding community as important decisions are being made.
Whether you're attending a meeting for the first time or a seasoned veteran, here are some guidelines to make the experience more engaging and productive.
The friendly faces of the Williams Lake Powder Kings Board of Directors
WHAT TO EXPECT AT A SNOWMOBILE CLUB MEETING?
Firstly, it's important to understand that most clubs use Robert's Rules of Order or a similar standard set of rules for conducting business at meetings. Generally, these are fun and informal events but the rules help to ensure that sessions run smoothly and everyone has a fair opportunity to participate.
You can expect to see a formal agenda that outlines the meeting's objectives and discussion points. This may be circulated prior to the meeting, allowing attendees to prepare any motions, proposals, or amendments they may wish to make or speak to.
The session will be moderated by a Chairperson - typically the Club President. Their role is to ensure that the meeting stays on track - guiding the group through the agenda, calling for votes, and making sure everyone has the opportunity to express their views.
During the meeting, you will see a series of motions made and spoken to. Each motion must be seconded by another member before the discussion can begin. The debate should be respectful and focused on the motion at hand. Members can only speak for or against the motion, and discussions should not stray from the topic. Once the debate is over, a vote is taken, and the motion is either passed, rejected, or sent back to a committee for further review.
WHAT CLUB MEMBERS SHOULD DO
As a society member attending an association meeting, it's crucial to understand your rights and responsibilities.
Come prepared and on time: Review the agenda and supporting material before the meeting. Prepare any motions or amendments you wish to make.
Be respectful: Address the chair when speaking and adhere to the meeting's protocols. Always listen to other's opinions, even if you disagree with them.
Speak clearly and concisely: When making a proposal or debating a motion, be specific in your statements. Focus on the topic at hand and avoid rambling.
Understand the rules: Familiarize yourself with your local club’s Bylaws as well as Robert's Rules of Order to understand the meeting's procedures and how to participate effectively.
Participate: Attend the meeting with the intention of actively engaging in the process. Ask questions, offer suggestions, and make your voice heard. You have an important perspective to offer!
Attending an association meeting is a rewarding and important experience. By understanding the rules, being prepared, respectful, and actively participating in decision-making, club members can make a valuable contribution and help drive positive outcomes that benefit your own riding experience and that of future generations.
Meeting in Progress at the Kamloops Snowmobile Association.
Post-Meeting socials are a great way to unwind and meet other local riders.
